Rapid Clear Instructions

This handy form can reduce the amount of paperwork involved in cross-border shipping because it takes the place of the Canada Customs Invoice and the straight BOL. Be sure to read all instructions carefully to determine whether additional documentation is required. Those claiming NAFTA status will still need to provide a NAFTA Certificate of Origin unless a current version is already on file with the broker.

Once this form has been completed, please make a copy of it to use as a Bill of Lading as Canada Customs requires the original. Be sure to indicate "PARS Clearance" on your form if you would like your freight to clear at the border.

The Rapid Clear form is also available online as a fillable pdf, which allows you to type in your information, print it, then sign and send it to us.

You must have the Adobe Acrobat Reader to view the document.

Download Rapid Clear form [pdf]

Rapid Clear Instructions for Canadian Shipments
Required	Field	Description
	1	Vendor/Shipper name and address in the U.S.
	2	Date of pickup in the U.S.
	3	Custom broker's name (normally chosen by the consignee)
	4	Consignee name and address
	5	Purchaser name and address if different from the Consignee
	6	Country of transhipment—typically the U.S. if goods are originating in a country other than the U.S.
	7	Country of origin—Critical for North American Free Trade Agreement purposes
	8	Charge to information for Freight Invoice (if different from the Shipper or Consignee)
	9	Terms of payment (i.e. Sales, Leased Goods, etc.)
	10	Please check either inland or border clearance. For shipments moving into Canada the general rule is border clearance (this is also known as PARS or Pre-Arrival Review System).
	10A	Currency of sale.
	11	Number of shipping units (i.e. 1 pallet, 2 drums, 50 cartons).
	12	Detailed description of the product and packaging. If you checked border clearance in field 8, in addition to the product description, please write "PARS CLEARANCE" in this field.
	12A	Weight of product including packaging.
	13	Quantity of units of a product (i.e. 25 boxes, 1 set, 10 components).
	14	Price per unit as referred to in field 13.
	15	Invoice amount for product (field 13 X field 14).
	16	Total shipping weight.
	16A	Total number of packages.
	17	Sum of the amounts in field (column) 15.
	18	Check if a commercial invoice is attached, and state the invoice number.
	19	Exporter name—complete only if this differs from the shipper in field 1.
	20	Originator—company that completed the document—usually the shipper as indicated in field 1.
	21	Departmental ruling (if applicable).
	22	Please check if fields 23–25 are not applicable.
	23	(i) Break out transportation charges and insurance if they were included in field 17, (ii) Break out cost of construction or assembly at site if included in field 17, (iii) Cost of packing if included in field 17.
	24	(i) Transportation cost from place of manufacture to actual point of direct shipment to U.S. (ii) Commissions applicable (other than buying commissions). (iii) Cost of packing if not included in field 17.
	25	Check if applicable.
	26	Shipper number or Bill of Lading number.
	27	Consignee purchase order number if known.
	28	Bill of Lading terms and conditions, C.O.D. amount and funds type, declared value of shipment.
	29	Shipper signature.